One of the most pain-staking and time-consuming tasks Property Managers face is manually entering their listings into any system.
HERO PM has always provided the industry’s best import/export tools for your listings, ensuring you can enter a listing once and view it everywhere. Which is why we have redesigned our Import Listings tool. Our new and improved Import Listings tool now allows you to import your listings from any program in a CSV format into your HERO PM system in minutes, and market them to potential renters as soon as you make the listings active. Now easier to use than ever, the import listings tool accommodates all types of CSV files with no data manipulation required!
As always, we can skip the manual process entirely and automatically import your listings from any web-connected system. Simply have your provider set up an export file compliant with our listing specification, and we’ll set up the import mechanism. Nothing could be easier.
Import your Listings Manually
The HERO PM Import Listings tool gives you the ability to import almost any Comma Separated Value (CSV) file of listings directly into the RP and VR Listings Systems. Here’s how to import your listings:
1. Use your Master Administrator logon to open RP (VR) Listings > System Functions > Import Listings.
2. Select your desired CSV file of listings from your computer using the browser and click on “Upload CSV”. All of the fields from the file that you are importing are displayed on the left, and are matched to HERO PM field names as close as possible on the right. There is a drop-down menu on each field where you can select a different field name if the selected one does not exactly match what the field represents. (NOTE: In some cases we may have templates already designed to import your listings from different systems. If you are importing data from one of these other systems, the fields may already be configured to match an existing template. If you use a common system, but they do not provide an automated export to HERO PM, we may be able to configure a template to make your manual imports even easier.)
3. Test your upload. Click the “Test Import Only” box on the lower left side of your screen and then click “Import CSV”. This will show you the listings that would be successfully added if you were to proceed with the import. Listings that would fail to be imported are shown as well, along with the reason for the failure, such as an invalid city name or missing number of bedrooms. You can go back and adjust your original CSV file if necessary and test again until it is ready.
4. Import CSV file. When your import test is completed and your CSV file is ready, simply click on “Import CSV”. You will see a screen that looks similar to the test, however at this point the list will display the properties that were added with their PRID or Property ID.
That’s all there is to it! Now you have all of your listings from any database imported into your HERO PM system. After the listings have been uploaded successfully, you can add an unlimited number of photos, marketing and condition videos, and a virtual tour. Once you mark the new listings as “active”, they will be listed on your HERO PM website and exported to all of our free partner sites, plus any additional sites you’ve chosen.
Yet another HERO PM feature designed to make your life easier.